Finance Officer

Position: Finance Officer

Salary: £35,000 pro rata

Hours: 15 hours a week (over 2 or 3 days per week)

We currently have an exciting and unique opportunity to be part of the Mudlarks team: we are looking for a hard-working and focused individual to join us as our Finance Officer. You will be a good organiser, able to multi-task, with excellent IT and administrative skills, have a sound knowledge of Quick books, accounting and payroll systems, and be able to produce accessible and informative printed and online material. You will need to be self-motivated and able to work without direct supervision but also be a team-player in this vibrant and developing local charity.

General duties and requirements:

To fully understand, and have a commitment to, the aims and objectives of Mudlarks.
To work within the Mudlarks policies and procedures to provide a high quality of service and in particular to always have a high regard for the organisation’s Equal Opportunities Policy.
To act in accordance with relevant legislation (e.g. the Data Protection Act, Health and Safety) and Mudlarks policies

Key activities include:

Managing day to day financial accounting records
Management of payroll system and salary, tax and national insurance payments.
Administration of service users’ invoices and maintenance of records.
Gathering data and preparing reports.
Supporting the implementation of new IT systems and administrative processes

Key skills required:

Good written and verbal communication skills
Good IT skills, including use of Microsoft Office software, QuickBooks.
Good organisation and time-management skills
Working knowledge of day-to–day accounting/bookkeeping and ability to put financial matters into a form that is easily understood and can be used to make informed decisions
Ability to work without direct supervision

Please send CV and covering letter to admin@mudlarksgarden.org.uk

Monthly Responsibilities:

Keep track of accounts to a standard required by company and charity law.
Monitor and record grant expenditure.
Liaise with Mudlarks’ manager on future projects
Prepare invoices for HCC and send attendance information to the local authority. Prepare invoices for Direct Payments users and schools’
Manage Café, Site and office rentals and payments.
Ensure all invoices, including rental, utility, insurance (Office, café, site, and vehicles) are paid on time.
Book-keeping: update the accounts ensuring all Mudlarks’ expenditure and income is accounted for. Manage office and Site petty cash.
Carry out monthly bank reconciliation from accounting records against bank statements.
Liaise with banks as necessary regarding managing accounts (Co-Op and Triodos)
Keep payroll information up to date. Provide payroll information to Howard Wilson for processing each month.
Maintain Gift Aid records for tax purposes.

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