Mudlarks Garden

Position: Finance Officer

Salary:   £35,000 pro rata

Hours:    15 hours a week (over 2 or 3 days per week)

We currently have an exciting and unique opportunity to be part of the Mudlarks team: we are looking for a hard-working and focused individual to join us as our Finance Officer. You will be a good organiser, able to multi-task, with excellent IT and administrative skills, have a sound knowledge of Quick books, accounting and payroll systems, and be able to produce accessible and informative printed and online material. You will need to be self-motivated and able to work without direct supervision but also be a team-player in this vibrant and developing local charity.

General duties and requirements:

  • To fully understand, and have a commitment to, the aims and objectives of Mudlarks.
  • To work within the Mudlarks policies and procedures to provide a high quality of service and in particular to always have a high regard for the organisation’s Equal Opportunities Policy.
  • To act in accordance with relevant legislation (e.g. the Data Protection Act, Health and Safety) and Mudlarks policies

Key activities include:

  • Managing day to day financial accounting records
  • Management of payroll system and salary, tax and national insurance payments.
  • Administration of service users’ invoices and maintenance of records.
  • Gathering data and preparing reports.
  • Supporting the implementation of new IT systems and administrative processes

Key skills required:

  • Good written and verbal communication skills
  • Good IT skills, including use of Microsoft Office software, QuickBooks.
  • Good organisation and time-management skills
  • Working knowledge of day-to–day accounting/bookkeeping and ability to put financial matters into a form that is easily understood and can be used to make informed decisions
  • Ability to work without direct supervision

Please send CV and covering letter to

Monthly Responsibilities:

  • Keep track of accounts to a standard required by company and charity law.
  • Monitor and record grant expenditure.
  • Liaise with Mudlarks’ manager on future projects
  • Prepare invoices for HCC and send attendance information to the local authority. Prepare invoices for Direct Payments users and schools’
  • Manage Café, Site and office rentals and payments.
  • Ensure all invoices, including rental, utility, insurance (Office, café, site, and vehicles) are paid on time.
  • Book-keeping: update the accounts ensuring all Mudlarks’ expenditure and income is accounted for. Manage office and Site petty cash.
  • Carry out monthly bank reconciliation from accounting records against bank statements.
  • Liaise with banks as necessary regarding managing accounts (Co-Op and Triodos)
  • Keep payroll information up to date. Provide payroll information to Howard Wilson for processing each month.
  • Maintain Gift Aid records for tax purposes.

Quarterly Responsibilities

  • Check books for quarterly review of income and expenditure and share findings with Mudlarks’ CEO and trustees.

Annual Responsibilities

  • Prepare books and accounts annually for Howard Wilson and ensure accounts are filed with Companies House by due date.
  • Prepare annual returns to the Charity Commission and Companies House.
  • Submit Gift Aid claims.
  • Support Mudlarks’ CEO with the preparation of budgets for the coming year.